Administrative Assistant

Who we are

Together, we’re on a mission to make good health more affordable and accessible, to help millions around the world enjoy healthier lives. It’s a mission that bonds our people across nearly 60 countries and a rich, diverse variety of nationalities and backgrounds. Working here means working with the world’s leading manufacturer of generic medicines, and the proud producer of many of the products on the World Health Organization’s Essential Medicines List. Today, at least 200 million people around the world take one of our medicines every single day. An amazing number, but we’re always looking for new ways to continue making a difference, and new people to make a difference with.

Established in 1992, Anda Inc. is an independent wholly owned subsidiary of Teva Pharmaceutical Industries Ltd., and is one of the leading pharmaceutical distributors within the United States, Puerto Rico and the U.S. Virgin Islands. We provide distribution services to customers that span across all trade classes within the healthcare supply chain. Our portfolio of products includes generic, brand and specialty pharmaceuticals, injectables, vaccines/biologicals, diagnostic tests, medical & surgical supplies, OTC products, vitamins & nutritional supplements as well as Rx and OTC pet medications. At Anda we are committed to provide our customers with the reliable and trusted service needed to support their businesses and most importantly, the needs of their patients.  Our team operates with an unmatched sense of urgency and we pride ourselves in our willingness and ability to do what it takes to get our customers what they need, when they need it. 

The opportunity

We are looking for an experienced administrative assistant to support our CFO and other VPs in all administrative tasks to include coordination of activities, presentations, travel and expenses, calendars and meetings etc.  To all support Anda culture events, building activities and other administrative staff. 

How you’ll spend your day

Essential Duties & Responsibilities:

• Coordinating both onsite and offsite meetings and providing comprehensive administrative support. This includes: (a) collaborating with event coordinators to select hotels/venues, (b) sending periodic communications to the group regarding hotel room reservations, (c) printing meeting materials, and (d) arranging food, name tags, tent cards, and other necessary meeting requirements.
• Schedule and coordinate meetings, appointments, including logistics such as room bookings and equipment setup. 
• Prepare PowerPoint slides with graphics for executive and customer presentations
• Prepare monthly expense reports and Coordinate travel arrangements, including flights, accommodations, and transportation. 
• Responsible for the monthly reconciliation of purchasing card
• Provide administrative support to various functional groups, including tasks such as mailing, emailing, and scanning documents.
• Assist in the planning, coordination, and execution of culture initiatives and employee engagement programs
• Perform various office administration duties, including reordering office and kitchen supplies, as well as preparing for departmental meetings, etc.
• Monitor the completion of training courses, etc. as needed
• Work on ad hoc assignments with other administrative personnel
• Support the Senior Executive Assistant with daily administrative tasks and projects and act as a backup to the Senior Executive Assistant in their absence.
• Proficient in Microsoft Excel, PowerPoint and Concur.

Your experience and qualifications

Education Required: HS Diploma or GED required
Education Preferred: Bachelor’s degree highly preferred
Experience Required: 5-10 years of experience in a high volume, fast faced environment.  Equivalent combination of education and experience will be considered.
Experience Preferred:    

-Proficient in Microsoft Excel, PowerPoint and Concur.

-Organized, detail oriented, have the ability to multi-task and manage changing priorities.

Functional Knowledge and skills:    

-Ability to work independently and with a team.
-Good verbal and written communication skills.

Enjoy a more rewarding choice

We offer a competitive benefits package, including:
•    Comprehensive Health Insurance: Medical, Dental, Vision, and Prescription coverage starting on the first day of employment, providing the employee enrolls.
•    Retirement Savings: 401(k) with employer match, up to 6% and an annual 3.75% Defined Contribution to the 401k plan.
•    Time Off: Paid Time Off including vacation, sick/safe time, caretaker time and holidays.
•    Life and Disability Protection: Company paid Life and Disability insurance.
•    The total compensation package for this position may also include other elements, including a sign-on bonus, restricted stock units, and discretionary awards in addition to a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. If hired, employee will be in an “at-will position” and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.

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Teva’s Equal Employment Opportunity Commitment

Teva Pharmaceuticals is committed to equal opportunity in employment. It is Teva's global policy that equal employment opportunity be provided without regard to age, race, creed, color, religion, sex, disability, pregnancy, medical condition, sexual orientation, gender identity or expression, ancestry, veteran status, national or ethnic origin or any other legally recognized status entitled to protection under applicable laws. We are committed to a diverse and inclusive workplace for all. If you are contacted for a job opportunity, please advise us of any accommodations needed to support you throughout the recruitment and selection process. All accommodation information provided will be treated as confidential and used only for the purpose of providing an accessible candidate experience.

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