Senior Executive Assistant - West Chester, PA
West Chester, United States, Pennsylvania, 19380
Who we are
The opportunity
The Senior Executive Assistant provides highly complex and specialized administrative duties primarily for the Senior Vice President, Global Compliance & Ethics Officer, as well as leadership team based in West Chester, PA and Parsippany, NJ. The role involves significant global scope and complexity, with very minimal supervision. This support includes scheduling and calendar management, managing email and mail, expense reporting, travel planning, preparing presentations, etc. in an efficient and organized manner while meeting deadlines. The Senior Executive Assistant builds knowledge of the organization, processes and customers while solving a range of straightforward problems. Occasional travel may be required. Position may require regular on-call availability nights and weekends via email and phone for scheduling, travel, and other matters as may be needed.
The selected candidate will be within a commutable distance to West Chester, PA.
How you’ll spend your day
- To manage the calendars of Chief Compliance & Ethics Officer and VP, TGO GC&E. Plan and coordinate Leadership Team and department wide meetings.
- Coordinate extensive travel with key stakeholders globally working through different time zones and liaison with individual through global locations
- Functions with a high degree of autonomy, manages projects, interacts effectively with all levels – both inside and outside of the Company, set priorities with direct supervision, and manages highly confidential/sensitive materials and issues.
- Manages Purchase Orders (POs) and Statements of Work (SOW) • Coordinates extensive, complex travel arrangements - domestically and internationally.
- Coordinate and manage high levels of internal and external meetings to ensure all logistics, i.e., conference rooms, venue, telecommunications equipment, catering, etc., and meeting materials are meticulously planned and prepared.
- Coordinates Service and new hire feedback meetings.
- Acts as a custodian of corporate documents and records.
- Within this role, it is required to prioritize, plan and control the workload and to liaise/communicate with the Chief Compliance & Ethics Officer, GC&E and GC&E Office Head demonstrating good attention to detail and a high regard for confidentiality.
- Facilitates internal communications working with communications lead as well as work with communications lead to coordinate quarterly town halls for GC&E.
- Additional Taks and projects as requested.
Your experience and qualifications
- High School Diploma or equivalent required; Bachelor’s Degree preferred
- Minimum of 10 years of experience in an administrative or project management role is required.
- A minimum of 5 years supporting Senior C-Suite level executives within a corporate environment is strongly preferred.
- Prior experience in the pharmaceutical industry preferred
- Advanced computer skills required (Microsoft Outlook, Word, Excel, PowerPoint, CTE (Concur Travel and Expense), Internet/Intranet and SharePoint.
- Demonstrates ability to take ownership, initiate and establish priorities, anticipate needs, and handle multiple tasks simultaneously under demanding time constraints, with minimal direction, in order to deliver on commitments and deadlines.
- Demonstrates ability to anticipate problems and take preventative action, extrapolate from previous experiences to prevent problems before they impact the organization.
- Demonstrates high attention to detail with excellent organization and planning skills along with proven ability to take ownership and drive results.
- Demonstrates strong interpersonal and communication skills (both verbal and written) to effectively work in a team environment and interact positively and respectfully with internal/external contacts at all levels and generate effective and professional business communications.
- Demonstrates willingness to accept new and different tasks and challenges and grow in new areas of responsibility.
- Flexibility to adjust schedule according to business demands.
- Good time management and calendar organization is required.
TRAVEL REQUIREMENTS
Some travel may be required
Compensation Data
The annual starting salary for this position is between $75,000 – $98,000 annually. Factors which may affect starting pay within this range may include geography/market, skills, education, experience and other qualifications of the successful candidate.
This position may also be eligible for bonus, sales target(s), and/or long-term incentive compensation awards. Level of the role will be commensurate to years of experience and performance criteria.
Enjoy a more rewarding choice
Enjoy a more Rewarding Experience
We offer a competitive benefits package, including:
• Comprehensive Health Insurance: Medical, Dental, Vision, and Prescription coverage starting on the first day of employment, providing the employee enrolls.
• Retirement Savings: 401(k) with employer match, up to 6% and an annual 3.75% Defined Contribution to the 401k plan.
• Time Off: Paid Time Off including vacation, sick/safe time, caretaker time, 13 paid Holidays and 3 paid floating holidays.
• Life and Disability Protection: Company paid Life and Disability insurance.
• Additional benefits include, but not limited to, Employee Assistance Program, Employee Stock Purchase Plan, Tuition Assistance, Flexible Spending Accounts, Health Savings Account, Life Style Spending Account, Volunteer Time Off, Paid Parental Leave, if eligible , Family Building Benefits, Virtual Physical Therapy, Accident, Critical Illness and Hospital Indemnity Insurances, Identity Theft Protection, Legal Plan, Voluntary Life Insurance and Long Term Disability and more.
Already Working @TEVA?
If you are a current Teva employee, please apply using the internal career site available on "Employee Central". By doing so, your application will be treated with priority. You will also be able to see opportunities that are open exclusively to Teva employees. Use the following link to search and apply: Internal Career Site
The internal career site is available from your home network as well. If you have trouble accessing your EC account, please contact your local HR/IT partner.
Teva’s Equal Employment Opportunity Commitment
Teva Pharmaceuticals is committed to equal opportunity in employment. It is Teva's global policy that equal employment opportunity be provided without regard to age, race, creed, color, religion, sex, disability, pregnancy, medical condition, sexual orientation, gender identity or expression, ancestry, veteran status, national or ethnic origin or any other legally recognized status entitled to protection under applicable laws. We are committed to a diverse and inclusive workplace for all. If you are contacted for a job opportunity, please advise us of any accommodations needed to support you throughout the recruitment and selection process. All accommodation information provided will be treated as confidential and used only for the purpose of providing an accessible candidate experience.
Important notice to Employment Agencies - Please Read Carefully
Teva Pharmaceuticals USA does not accept unsolicited assistance from agencies for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.
