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Executive Assistant to the Vice President (Hybrid)

Date: Nov 18, 2022

Location: Sydney, AU, 2113

Company: Teva Pharmaceuticals

Who are we?

 

Together, we’re on a mission to make good health more affordable and accessible, to help millions around the world enjoy healthier lives. It’s a mission that bonds our people across nearly 60 countries and a rich, diverse variety of nationalities and backgrounds.

Working here means working with the world’s leading manufacturer of generic medicines, and the proud producer of many of the products on the World Health Organization’s Essential Medicines List. Today, at least 200 million people around the world take one of our medicines every single day. An amazing number, but we’re always looking for new ways to continue making a difference, and new people to make a difference with.

The Opportunity

 

As an Executive Assistant (EA), you will provide various executive and administrative support and project related duties to the Vice president and administrative support to ANZ commercial management team.

 

Based in our Macquarie Park head office, your days will be fast paced and varied including calendar management, administration and communication between the Vice president and internal and external stakeholders including our senior leadership team across our global network.

As a strong communicator and highly organised individual, with great attention to detail, you will bring your previous coordination and administrative experience along with your exceptional relationship building skills and professionalism to this exciting full time, permanent role.

How You’ll spend Your Day

 

  • Meeting management and logistics, preparation of general correspondence and coordination of meetings.
  • Act as point of contact for GM office, with regional and global contacts.
  • Maintain the company calendar including scheduling meetings, prioritising conflicting needs and ensuring time is appropriately available for critical meetings and issues.
  • Liaise with external vendors and contractors to ensure event co-ordination and logistics are executed in a timely manner.
  • Support in the preparation of reports, presentation, correspondences and essential business tasks such as KPIs, matrix follow up with region and cluster, follow up with managers on assigned tasks.
  • Assist in preparation of notes for meetings and participate in leadership meetings, whenever required.
  • Plan and organise team meetings, events and communications.
  • Arrange domestic and international travel plans and itineraries.
  • Manage ad hoc requests and projects.

Your Experience And Qualifications

 

  • Bachelor degree in any discipline
  • 5+ year’s executive and administration experience, at a senior level
  • Project and Event co-ordination and management experience
  • High attention to detail & ability to multi-task & prioritise tasks
  • Excellent communication skills
  • Experience working in multi-national companies and experience in Pharmaceutical industry is preferred
  • Proficient computer skills and in-depth knowledge of relevant software such as MS Office
  • Demonstrate efficiency, accuracy and organization in the course of work.
  • Resourceful and ability to work under minimal supervision with a highly confidential nature
  • Good interpersonal skills, energetic and a team player
  • Ability to operate across global corporate landscape including many different organizational levels, cultures, and time zones

Make A Difference With Teva Pharmaceuticals

 

Please submit your CV and a Cover Letter.

Please note that only shortlisted candidates will be contacted.

Function

Administration

Sub Function

Administrative Services

Reports To

VP, APAC Cluster Head & General Manager ANZ

Already Working @TEVA?

If you are a current Teva employee, please apply using the internal career site available on "Employee Central". By doing so, your application will be treated with priority. You will also be able to see opportunities that are open exclusively to Teva employees. Use the following link to search and apply: Internal Career Site

The internal career site is available from your home network as well. If you have trouble accessing your EC account, please contact your local HR/IT partner.

Teva’s Equal Employment Opportunity Commitment

Teva Pharmaceuticals is committed to equal opportunity in employment. It is Teva's global policy that equal employment opportunity be provided without regard to age, race, creed, color, religion, sex, disability, pregnancy, medical condition, sexual orientation, gender identity or expression, ancestry, veteran status, national or ethnic origin or any other legally recognized status entitled to protection under applicable laws.