Administrative Assistant

We Are Teva

We’re Teva, a leading innovative biopharmaceutical company, enabled by a world-class generics business. Whether it’s innovating in the fields of neuroscience and immunology or delivering high-quality medicine worldwide, we’re dedicated to addressing patients’ needs now and in the future. Here, you will be part of a high-performing, inclusive culture that values fresh thinking and collaboration. You'll have the room to grow, the flexibility to balance life with work, and the opportunity to better health worldwide, together.

The opportunity

We are looking for an Administrative Assistant to mainly support our Regulatory Affairs Department.

We are seeking a proactive and detail-oriented Regulatory Affairs Assistant to join our team. This role will provide essential administrative support to the Regulatory Affairs function, ensuring smooth day-to-day operations, accurate documentation management, and timely sharing of reports.

The ideal candidate will have prior experience in an administrative environment, and a strong ability to manage multiple priorities with accuracy and discretion.

How you’ll spend your day

• Understanding the work schedules and ways of working of the team members you will support
• Variations submission on the NCA portal, including uploading product information (SPC, PIL, and labeling), which is essential for PHV audits and inspections
• Managing the provision of organisational, travel and other logistical support to the Team members
• Organise and maintain regulatory files to ensure accurate and compliant record-keeping
• Support preparation of documentation for audits and inspections
• Support the maintenance of documentation control systems, ensuring timely approval and distribution of controlled documents
• Using our internal SAP system for managing requisitions and purchase orders
• Assist in the maintenance of compliant technical files in line with the applicable regulatory requirements
• Submit new MA submissions on the NCA portal
• Regulatory fee management, including payment processing and documentation, as well as coordination with accounting and shared services for month-end accruals and clawback reports
• POA management, including for hospital tenders
  
  

Your experience and qualifications

• Fluent English Level
• Exceptional organizational and time-management skills with the ability to manage multiple priorities and deadlines
• Previous administrative experience in a regulatory, compliance, or quality setting
• Familiarity with regulatory and quality documentation, submission processes, and file maintenance
• Ability to work in a fast-paced environment across multiple projects simultaneously. Reliable, proactive, and adaptable to changing priorities
• Clear, concise communication skills - both written and verbal
• Proactive thinking - you anticipate needs, solve problems before they happen, and take ownership
• Ability to work independently while being a collaborative team player
• Knowledge of SAP systems would be an advantage

How We’ll Take Care of You

At Teva, better health starts from within, and that includes you. From day one, you’ll be supported with benefits designed to help you thrive in and out of work. This includes generous annual leave, reward plans, flexible working schedules (dependent on role), access to tailored health support, and meaningful ways to give back to the community.  

When it comes to your career, you’ll be encouraged to explore, evolve, and shape your path. Twist, our one-stop shop for career development platform, gives you access to a wide range of possibilities, from learning programs and short-term projects to opportunities for internal growth. Here, you’ll be part of a culture that empowers you to reach your goals and prioritize your wellbeing every step of the way. 

Reports To

Regulatory Affairs Manager 

Already Working @TEVA?

If you are a current Teva employee, please apply using the internal career site available on "Employee Central". By doing so, your application will be treated with priority. You will also be able to see opportunities that are open exclusively to Teva employees. Use the following link to search and apply: Internal Career Site

The internal career site is available from your home network as well. If you have trouble accessing your EC account, please contact your local HR/IT partner.

Teva’s Equal Employment Opportunity Commitment

Teva Pharmaceuticals is committed to equal opportunity in employment. It is Teva's global policy that equal employment opportunity be provided without regard to age, race, creed, colour, religion, sex, disability, pregnancy, medical condition, sexual orientation, gender identity or expression, ancestry, veteran status, national or ethnic origin or any other legally recognized status entitled to protection under applicable laws. We are committed to a diverse and inclusive workplace for all. If you are contacted for a job opportunity, please advise us of any accommodations needed to support you throughout the recruitment and selection process. All accommodation information provided will be treated as confidential and used only for the purpose of providing an accessible candidate experience.