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Senior Administrative Assistant

Date: Aug 14, 2019

Location: Parsippany, New Jersey, US, 07054

Company: Teva Pharmaceuticals

Company Info

Teva is a global pharmaceutical leader and the worlds largest generic medicines producer, committed to improving health and increasing access to quality health solutions worldwide.  Our employees are at the core of our success, with colleagues in over 80 countries delivering the worlds largest medicine cabinet to 200 million people every day. We offer a uniquely diverse portfolio of products and solutions for patients and we've built a promising pipeline centered around our core therapeutic areas.  We are continually developing patient-centric solutions and significantly growing both our generic and specialty medicines business through investment in research and development, marketing, business development and innovation.  This is how we improve health and enable people to live better, healthier lives.  Join us on our journey of growth!

Job Description

The Senior Administrative Assistant performs a variety of administrative duties for the Movement Disorder marketing team, including a variety of tasks that require planning and organization to meet deadlines and quality standards. 

  • Provides advanced administrative support to a marketing team of 8-9 individuals.
  • Prepares complex written documents, spreadsheets and presentations.
  • Efficiently schedules department meetings, events and internal conferences.
  • Serves as an important interface with outside parties 
  • Supports department expense management: monitors expenditures and prepares expense reports as needed
  • Makes travel arrangements, both domestic and international, and manages calendars
  • Process payment of invoices, as needed
  • Completes other projects and duties as assigned or as business needs require
  • Facilitates communications by answering phones, posting overnight packages
  • Organizes workload to comply with deadlines and priorities.  Works independently to complete routine department functions
Qualifications

Qualifications:

  • High School/GED required; Associate Degree or equivalent preferred
  • Must have knowledge of secretarial, office administrative procedures, and knowledge of use and operation of standard office equipment, at a level generally acquired through 3+ years related experience
  • 2+ years budget support
  • 1+ year experience in a pharmaceutical environment desirable
  • Experience with meeting coordination and planning preferred
  • Must have high level of interpersonal skills to ensure accurate flow of all information
  • Excellent organizational and follow-up skills required
  • Must work effectively with all levels of the organization domestic and international
      
  • Specialized or Technical Knowledge Licenses, Certifications needed:
     
    Secretarial, office administrative procedures, and knowledge of use and operation of standard office equipment; proficiency in MS Word, PowerPoint, Excel and Outlook
Function
Administration
Sub Function
Administrative Services
Reports To

Sr Dir Movement Disorders, Brand Marketing and Market Planning

Teva’s Equal Employment Opportunity Commitment
Teva Pharmaceuticals is committed to equal opportunity in employment. It is Teva's global policy that equal employment opportunity be provided without regard to age, race, creed, color, religion, sex, disability, pregnancy, medical condition, sexual orientation, gender identity or expression, ancestry, veteran status, national or ethnic origin or any other legally recognized status entitled to protection under applicable laws.


Nearest Major Market: New York City
Nearest Secondary Market: Newark