Senior Meeting Specialist - REMOTE (EST/CST/MST)

Date: Oct 23, 2025

Location:

Parsippany, United States, New Jersey, 07054

Company: Teva Pharmaceuticals

Job Id: 64611

Who we are

Together, we’re on a mission to make good health more affordable and accessible, to help millions around the world enjoy healthier lives. It’s a mission that bonds our people across nearly 60 countries and a rich, diverse variety of nationalities and backgrounds. Working here means working with the world’s leading manufacturer of generic medicines, and the proud producer of many of the products on the World Health Organization’s Essential Medicines List. Today, at least 200 million people around the world take one of our medicines every single day. An amazing number, but we’re always looking for new ways to continue making a difference, and new people to make a difference with.

The opportunity

The Senior Meeting Specialist leads the planning and execution of high-impact meetings across Teva Pharmaceuticals. This role ensures logistical excellence, regulatory compliance, and budget accountability while managing external vendors and supporting internal stakeholders. The Specialist also contributes to process improvement, training, and flagship events such as the National Field Meeting and President’s Club.

Location: This is a remote opportunity. The ideal candidate will be based in the Eastern, Central, or Mountain timezones. The ideal candidate will also be located near a major/hub airport.

How you’ll spend your day

All areas of responsibility listed below are essential to the satisfactory performance of this position by any incumbents with reasonable accommodation if necessary. Any non-essential functions are assumed to be included in other related duties or assignments.

Meeting Planning & Execution

Lead end-to-end planning and execution of national and regional meetings, ensuring alignment with business objectives and compliance standards.
Collaborate with internal stakeholders to define meeting goals, agendas, and logistics.
Ensure timely shipping and arrival of all meeting materials.
Review and approve invoices, manage reimbursement issues, and maintain accurate documentation.

Vendor Management

Manage relationships with external vendors including hotels, transportation, and production companies.
Negotiate contracts and ensure service delivery meets Teva’s quality and compliance standards.
Set clear objectives and expectations for vendors using structured project plans.

Systems & Tools

Utilize CVENT and other meeting management tools to streamline planning, registration, and reporting.
Troubleshoot system issues and recommend enhancements to improve efficiency.
Maintain regulatory records and ensure audit readiness.

Training & Process Improvement

Support onboarding and training of new associates in meeting planning best practices.
Identify and implement process improvements to enhance department efficiency and stakeholder satisfaction.

Your experience and qualifications

Any equivalent combination of education, training and/or experience that fulfills the requirements of the position will be considered.

Education/Certification/Experience:

Bachelor’s degree required; CMP or HMCC certification preferred
Minimum of 3 years in meeting planning and facilitation, preferably in pharmaceutical or other similarly regulated industry
Experience with meeting management systems, i.e. CVENT required
Strong knowledge of hotel and vendor contract negotiations
Experience with hybrid and virtual meeting formats

Skills/Knowledge/Abilities:

Highly detail oriented with the ability to plan and prioritize workloads for multiple projects and departmental needs
Strong time management and organizational skills
Advance skills in MS Office suite of products (Excel, PowerPoint, Outlook)
Knowledge of AMA, ACCME, and FDA regulations associated with promotion and industry supported scientific educational activities

TRAVEL REQUIREMENTS

Up to 30% travel throughout the US and occasionally internationally, which may include weekend and overnight trips

PHYSICAL REQUIREMENTS:

Occasional:

Sitting for extended periods of time at workstation or mobile equipment.

Visual Acuity:

Perform activities such as computer work, preparing and analyzing data, and extensive reading.

WORKING ENVIRONMENT

May be required to wear personal protective equipment (PPE) as needed on site visits (i.e. safety glasses, hearing protection, gloves, etc.).

Compensation Data

The annual starting salary for this position is between $82,640 - $108,645 annually. Factors which may affect starting salary within this range and level of role may include geography/market, skills, education, experience and other qualifications of the successful candidate.

Enjoy a more rewarding choice

We offer a competitive benefits package, including:

Comprehensive Health Insurance: Medical, Dental, Vision, and Prescription coverage starting on the first day of employment, providing the employee enrolls.
Retirement Savings: 401(k) with employer match, up to 6% and an annual 3.75% Defined Contribution to the 401k plan.
Time Off: Paid Time Off including vacation, sick/safe time, caretaker time and holidays.
Life and Disability Protection: Company paid Life and Disability insurance.
Additional benefits include, but are not limited to, Employee Assistance Program, Employee Stock Purchase Plan, Tuition Assistance, Flexible Spending Accounts, Health Savings Account, Life Style Spending Account, Volunteer Time Off, Paid Parental Leave, if eligible , Family Building Benefits, Virtual Physical Therapy, Accident, Critical Illness and Hospital Indemnity Insurances, Identity Theft Protection, Legal Plan, Voluntary Life Insurance and Long Term Disability and more.

Already Working @TEVA?

If you are a current Teva employee, please apply using the internal career site available on "Employee Central". By doing so, your application will be treated with priority. You will also be able to see opportunities that are open exclusively to Teva employees. Use the following link to search and apply: Internal Career Site

The internal career site is available from your home network as well. If you have trouble accessing your EC account, please contact your local HR/IT partner.

Teva’s Equal Employment Opportunity Commitment

Teva Pharmaceuticals is committed to equal opportunity in employment. It is Teva's policy that equal employment opportunity be provided without regard to age, race, creed, color, religion, sex, disability, pregnancy, medical condition, genetic information, marital status, sexual orientation, gender identity or expression, ancestry, national or ethnic origin, citizenship status, military status or status as a disabled or protected veteran, or any legally recognized status entitled to protection under applicable federal, state, or local laws.   

Please advise us of any accommodations needed to support you throughout the recruitment and selection process. All accommodation information provided will be treated as confidential and used only for the purpose of providing an accessible candidate experience. Request a reasonable accommodation by sending an email to disabilityassistance@tevapharm.com with the nature of your request and your contact information. Only inquiries concerning a request for a reasonable accommodation will be responded to from this email address.  

Important notice to Employment Agencies - Please Read Carefully  

Teva Pharmaceuticals USA does not accept unsolicited assistance from agencies for employment opportunities.  All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company.  No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.