Senior Meeting Specialist - REMOTE (EST/CST/MST)

We Are Teva

Our Team, Your Impact

The Senior Meeting Specialist leads the planning and execution of high-impact meetings across Teva Pharmaceuticals. This role ensures logistical excellence, regulatory compliance, and budget accountability while managing external vendors and supporting internal stakeholders. The Specialist also contributes to process improvement, training, and flagship events such as the National Field Meeting and President’s Club.

How You’ll Spend Your Day

All areas of responsibility listed below are essential to the satisfactory performance of this position by any incumbents with reasonable accommodation if necessary. Any non-essential functions are assumed to be included in other related duties or assignments. 

Meeting Planning & Execution

•    Lead end-to-end planning and execution of national and regional meetings, ensuring alignment with business objectives and compliance standards.
•    Collaborate with internal stakeholders to define meeting goals, agendas, and logistics.
•    Ensure timely shipping and arrival of all meeting materials.
•    Review and approve invoices, manage reimbursement issues, and maintain accurate documentation.

Vendor Management
•    Manage relationships with external vendors including hotels, transportation, and production companies.
•    Negotiate contracts and ensure service delivery meets Teva’s quality and compliance standards.
•    Set clear objectives and expectations for vendors using structured project plans.

Systems & Tools
•    Utilize CVENT and other meeting management tools to streamline planning, registration, and reporting.
•    Troubleshoot system issues and recommend enhancements to improve efficiency.
•    Maintain regulatory records and ensure audit readiness.

Training & Process Improvement
•    Support onboarding and training of new associates in meeting planning best practices.
•    Identify and implement process improvements to enhance department efficiency and stakeholder satisfaction.

Your Skills and Experience

Any equivalent combination of education, training and/or experience that fulfills the requirements of the position will be considered. 

Education/Certification/Experience:

•    Bachelor’s degree required; CMP or HMCC certification preferred
•    Minimum of 3 years in meeting planning and facilitation, preferably in pharmaceutical or other similarly regulated industry
•    Experience with meeting management systems, i.e. CVENT required
•    Strong knowledge of hotel and vendor contract negotiations
•    Experience with hybrid and virtual meeting formats

Skills/Knowledge/Abilities:
•    Highly detail oriented with the ability to plan and prioritize workloads for multiple projects and departmental needs
•    Strong time management and organizational skills
•    Advance skills in MS Office suite of products (Excel, PowerPoint, Outlook)
•    Knowledge of AMA, ACCME, and FDA regulations associated with promotion and industry supported scientific educational activities

TRAVEL REQUIREMENTS

•    Up to 30% travel throughout the US and occasionally internationally, which may include weekend and overnight trips

How We’ll Take Care of You

At Teva, better health starts from within, and that includes you. From day one, you’ll be supported with benefits designed to help you thrive in and out of work. This includes generous annual leave, reward plans, flexible working schedules (dependent on role), access to tailored health support, and meaningful ways to give back to the community.  When it comes to your career, you’ll be encouraged to explore, evolve, and shape your path. Twist, our one-stop shop for career development platform, gives you access to a wide range of possibilities, from learning programs and short-term projects to opportunities for internal growth. Here, you’ll be part of a culture that empowers you to reach your goals and prioritize your wellbeing every step of the way. 

We offer a competitive benefits package, including: 

    • Comprehensive Health Insurance: Medical, Dental, Vision, and Prescription coverage starting on the first day of employment, providing the employee enrolls. 
    • Retirement Savings: 401(k) with employer match, up to 6% and an annual 3.75% Defined Contribution to the 401k plan. 
    • Time Off: Paid Time Off including vacation, sick/safe time, caretaker time and holidays. 
    • Life and Disability Protection: Company paid Life and Disability insurance. 
Additional benefits include, but are not limited to, Employee Assistance Program, Employee Stock Purchase Plan, Tuition Assistance, Flexible Spending Accounts, Health Savings Account, Life Style Spending Account, Volunteer Time Off, Paid Parental Leave, if eligible , Family Building Benefits, Virtual Physical Therapy, Accident, Critical Illness and Hospital Indemnity Insurances, Identity Theft Protection, Legal Plan, Voluntary Life Insurance and Long Term Disability and more.  

Compensation Data

The annual starting salary for this position is between $82,640-$108,645  annually.  Factors which may affect starting salary within this range and level of role may include geography/market, skills, education, experience and other qualifications of the successful candidate.

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Teva’s Equal Employment Opportunity Commitment

Teva Pharmaceuticals is committed to equal opportunity in employment. It is Teva's policy that equal employment opportunity be provided without regard to age, race, creed, color, religion, sex, disability, pregnancy, medical condition, genetic information, marital status, sexual orientation, gender identity or expression, ancestry, national or ethnic origin, citizenship status, military status or status as a disabled or protected veteran, or any legally recognized status entitled to protection under applicable federal, state, or local laws.   

Please advise us of any accommodations needed to support you throughout the recruitment and selection process. All accommodation information provided will be treated as confidential and used only for the purpose of providing an accessible candidate experience. Request a reasonable accommodation by sending an email to disabilityassistance@tevapharm.com with the nature of your request and your contact information. Only inquiries concerning a request for a reasonable accommodation will be responded to from this email address.  

Important notice to Employment Agencies - Please Read Carefully  

Teva Pharmaceuticals USA does not accept unsolicited assistance from agencies for employment opportunities.  All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company.  No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.