Contract Document Specialist

Company Info

Teva is a global pharmaceutical leader and the world's largest generic medicines producer, committed to improving health and increasing access to quality health solutions worldwide. Our employees are at the core of our success, with colleagues in over 80 countries delivering the world's largest medicine cabinet to 200 million people every day. We offer a uniquely diverse portfolio of products and solutions for patients and we've built a promising pipeline centered around our core therapeutic areas.  We are continually developing patient-centric solutions and significantly growing both our generic and specialty medicines business through investment in research and development, marketing, business development and innovation. This is how we improve health and enable people to live better, healthier lives. Join us on our journey of growth!

Job Description

The Contract Document Specialist is responsible for the accurate disposition of all Generic and Brand contracts and related documents in appropriate repository across the Teva portfolio of products and customers. They will also create and manage metadata, perform metrics reporting, and monitor workflow in future Contract Lifecycle Management system.

Responsibilities required to achieve the position’s objectives:

• Ensure adherence to Teva’s document management policies and procedures related to generic and branded PBM/Payer and Trade/Distribution/Retail customer channels (i.e. document retention, communication, filing and naming conventions)
• Perform regular monitoring of repository/common drive content to ensure accuracy and completeness 
• Log contract approvals and development activities according to established SOPs
• Identify key contract terms and conditions for categorization
• Review and identify documents to determine the appropriate classification within repository
• Assist in the tracking of the contract documents (i.e. agreements, amendments, notices, expirations) toward execution, finalization and lifecycle management
• Monitor workflow, update any discrepant information and correct overdue items
• Run and distribute contract information reports (weekly, monthly, quarterly) 
• Oversee user access request process
• Identify system and data issues and manage to completion
• Document Management liaison to IT
• Provide support and training to contract team members

Qualifications

Education: Associates Degree or equivalent required
Experience Required:

• Minimum of 2 years of experience with document control, management or retention
• Significant experience with file structure and file management
• Intermediate computer skills, proficiency working with contract management system(s)
• Proficient in Microsoft: Excel, Word, Outlook, Sharepoint
• Excellent editing, communication, and organizational skills

Experience Preferred:

• Five years of experience with contract management systems 
• Managing corporate internal and external audit processes
• Accurately converting documents from Microsoft Word to .pdf
• Downloading reports into Excel
• Experience working in DocuSign
• Advanced degree

Function

Sub Function

Reports To

In process of validation

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Teva’s Equal Employment Opportunity Commitment

Teva Pharmaceuticals is committed to equal opportunity in employment. It is Teva's global policy that equal employment opportunity be provided without regard to age, race, creed, color, religion, sex, disability, pregnancy, medical condition, sexual orientation, gender identity or expression, ancestry, veteran status, national or ethnic origin or any other legally recognized status entitled to protection under applicable laws.