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Administrative Assistant II-Sales Ops and Commercial Training & Development

Date: Jan 10, 2019

Location: Parsippany, New Jersey, US, 07054

Company: Teva Pharmaceuticals

Company Info

Teva is a global pharmaceutical leader and the world’s largest generic medicines producer, committed to improving health and increasing access to quality health solutions worldwide.  Our employees are at the core of our success, with colleagues in over 80 countries delivering the world’s largest medicine cabinet to 200 million people every day. We offer a uniquely diverse portfolio of products and solutions for patients and we’ve built a promising pipeline centered around our core therapeutic areas.  We are continually developing patient-centric solutions and significantly growing both our generic and specialty medicines business through investment in research and development, marketing, business development and innovation.  This is how we improve health and enable people to live better, healthier lives.  Join us on our journey of growth!

Job Description

Reporting to the Sr. Director, Commercial Training & Development, the Sr. Coordinator, Commercial Training & Development and Sales Operations, is to provide administrative, logistic, meeting and project support to both teams. Essential duties and responsibilities include:                                                                                                                         

  • Coordinating training events, including but not limited to Summit Meetings, Sales Academy classes, CFT events and conference registrations; including room set up, logistics, slides and catering
  • Stay consistently updated with procedures and policies for the team (ie; CT&D SOPs and Global Travel policy)
  • Proactively manage calendar and schedule meetings such as but not limited to:  booking meeting room;  set up and logistics including, registering guests, meeting materials, A/V, set up on-screen presentations, hard copy items, and catering (if needed)
  • Travel arrangements; air, ground transportation and hotel
  • Support department expense management, monitor expenditures and prepares expense reports as needed
  • Order office supplies upon request
  • Department timekeeping using KRONOS
  • Open and process purchase orders as needed and facilitate contract signing process
  • Responsible for department onboarding; including ordering IT equipment, appropriate server access, and training on administrative items
  • Maintain org charts using Visio
  • Manage and execute PO requisitions, contracts and invoices for department
  • Manage department budget (non-labor), reconciling with Finance
  • Create project-specific documents, spreadsheets and presentations serving as creative and quality control contact
  • Maintain and update department distribution lists 




  • Pharmaceutical experience preferred
  • Minimum Education: Bachelors Degree
  • Experience Required: 5+ years experience in an administrative support role
  • Experience in fast paced, corporate environment.
  • Project management experience
  • Advanced skill level in MS Office including proficiency in Word, PowerPoint, Excel and Outlook.
  • Basic knowledge of teleconference and videoconference services.
  • Must be able to maintain the highest level of confidentiality, integrity and discretion.
  • Must be able to multi-task and work with changing priorities.
  • Excellent verbal, written, organization and interpersonal skills required.
  • Client service oriented. Detail oriented.




Sub Function

Administrative Services

Reports To

In process of validation

Teva’s Equal Employment Opportunity Commitment

Teva Pharmaceuticals is committed to equal opportunity in employment. It is Teva's global policy that equal employment opportunity be provided without regard to age, race, creed, color, religion, sex, disability, pregnancy, medical condition, sexual orientation, gender identity or expression, ancestry, veteran status, national or ethnic origin or any other legally recognized status entitled to protection under applicable laws.

Nearest Major Market: New York City
Nearest Secondary Market: Newark