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Personal Assistant to General Manager

Date: Aug 14, 2019

Location: Kiev, UA, 01001

Company: Teva Pharmaceuticals

Company Info

Teva is a global pharmaceutical leader and the world's largest generic medicines producer, committed to improving health and increasing access to quality health solutions worldwide. Our employees are at the core of our success, with colleagues in over 80 countries delivering the world's largest medicine cabinet to 200 million people every day. We offer a uniquely diverse portfolio of products and solutions for patients and we've built a promising pipeline centered around our core therapeutic areas.  We are continually developing patient-centric solutions and significantly growing both our generic and specialty medicines business through investment in research and development, marketing, business development and innovation. This is how we improve health and enable people to live better, healthier lives. Join us on our journey of growth!

Main objective


Work closely with General Manager of Teva Ukraine and if necessary senior managerial staff (management team) to provide administrative support, usually on a one-to-one basis. Help a manager to make the best use of their time by dealing with secretarial and administrative tasks.

Responsibilities

Provide professional business support to General Manager on a high level as a business partner:

Facilitate business continuity, making processes flow easily:

  • Daily routine/document flow, ad hoc tasks & other;
  • Business Travel: business trips support and travel coordination;
  • GM official visits coordination: Presentations & agenda preparation, meeting notes preparation, admin & logistics issues, catering, excursions for guests & other;

Calendar & meetings planning;

  • Assist GM in effective Management Team process alignment: Management Team meetings, Commercial-Operational Committee Meetings, Business Reviews, Town Hall Meetings, Hosting the Official Visits, Teva MT internal events preparation (Strategy sessions & Workshops), other; Meeting minutes keeping and management in SmartSheet;
  • Internal financial reporting: P2P, including: Accruals, Cash Flow reports; expense reports, acts, invoices flow; budget planning & control; PR/PO creation & approval process; payments management;

Procurement:

  • Teva membership in professional & business associations coordination; events participation; respective contracts management;
  • Contracts management in M-Files system;

Management team assistance;

  • Conduct all business activities in compliance with the Code of Conduct and company SOPs;

Assure business continuity, proactive GA Director & Communications support:

  • Teva membership (contracts, payments management);
  • Teva monitoring (correspondence, contracts management, payments management);

Finance:

  • P2P;
  • payments management;
  • Official announcements preparation/translation/adaptation;
  • Presentations preparation for meetings with MOH & governmental authorities;
  • Official letters preparation, sign off and managing official replies;
  • Other, admin issues;
Qualifications
  • Educated to degree level or equivalent.
  • Proven track-record of achievements for the previous 3 years on a similar position (PA to GM, Team Assistant, Executive Assistant, assistant to senior management level) in a similar-sized company.
  • Excellent attention to detail, with the ability to maintain a high level of accuracy.
  • Fluent in English.
  • Knowledge of office management systems and procedures.
  • Proficient in the use of MS Office.
  • Ability to multitask and prioritize daily workload.
  • Excellent verbal and written communications skills.
  • Discretion and confidentiality.
  • Full alignment with Teva Values.
Teva’s Equal Employment Opportunity Commitment

Teva Pharmaceuticals is committed to equal opportunity in employment. It is Teva's global policy that equal employment opportunity be provided without regard to age, race, creed, color, religion, sex, disability, pregnancy, medical condition, sexual orientation, gender identity or expression, ancestry, veteran status, national or ethnic origin or any other legally recognized status entitled to protection under applicable laws.