Administrative Assistant, SVP & Operations Support

Who we are

Together, we’re on a mission to make good health more affordable and accessible, to help millions around the world enjoy healthier lives. It’s a mission that bonds our people across nearly 60 countries and a rich, diverse variety of nationalities and backgrounds. Working here means working with the world’s leading manufacturer of generic medicines, and the proud producer of many of the products on the World Health Organization’s Essential Medicines List. Today, at least 200 million people around the world take one of our medicines every single day. An amazing number, but we’re always looking for new ways to continue making a difference, and new people to make a difference with.

The opportunity

We are looking for a proactive, detail-oriented Administrative Assistant to provide vital support to the Head of Marketing Launch EU (SVP) and the European innovative medicines commercial team. This role combines executive administrative responsibilities with operational support and you will be part of operations team, reporting into the operations lead. This is a full-time role (or 36+ hours per week) based at our Haarlem office. 

 

The ideal candidate is a problem-solver who thrives in a collaborative, fast-paced environment and is flexible to work with diverse teams across multiple functions. 

How you’ll spend your day

Executive Support  

• Provide administrative support to the SVP across various areas such as: 
  • Take full responsibility for SVP’s calendar. 
  • Support and work closely with the SVP on coordinating and scheduling meetings. 
  • Arrange both domestic and international travel, including visa processing and accommodation. 
  • Act as a liaison on behalf of SVP towards organization and external partners. 
  • Assist with local needs. 
  • Support system-related processes for the SVP. 
  • Process expense reports. 

 

Operations Team Support  

• Provide together with the operations team comprehensive administrative support to the European innovative medicines commercial team across various brands. 
• Maintain and update contact lists. 
• Set up and maintain digital filing systems for ease of access. 
• Support contract management, approvals, and system-related processes. 
• Handle procurement process and invoice processing accurately.  
• Assist with planning congresses and coordinating logistics for internal/external events, workshops, and team activities, includes preparing materials, logistics, tracking actions.  
• Help maintain operational dashboards and assist with planning efforts. 

Your experience and qualifications

• Associate degree, or equivalent work experience in administrative support or a related field. 
• Excellent English skills (written and spoken). 
• Demonstrated experience in an administrative support role. 
• Strong planning skills and attention to detail. 
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). 
• Effective communication and interpersonal skills to collaborate with diverse teams. 
• Ability to multitask, prioritize responsibilities, and manage deadlines. 
• A proactive and solution-oriented mindset. 
• A strong team player who is keen to keep on learning new things. 

Contact person

Ivo Huijskens - Senior Recruiter Europe 

Reports To

Senior Operations Lead 

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