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Ledger Clerk

Date: Dec 2, 2018

Location: Castleford, GB, WF10 5HX

Company: Teva Pharmaceutical Industries Ltd.

Company Info

Teva is a global pharmaceutical leader and the world’s largest generic medicines producer, committed to improving health and increasing access to quality health solutions worldwide.  Our employees are at the core of our success, with colleagues in over 80 countries delivering the world’s largest medicine cabinet to 200 million people every day. We offer a uniquely diverse portfolio of products and solutions for patients and we’ve built a promising pipeline centered around our core therapeutic areas.  We are continually developing patient-centric solutions and significantly growing both our generic and specialty medicines business through investment in research and development, marketing, business development and innovation.  This is how we improve health and enable people to live better, healthier lives.  Join us on our journey of growth!

Job Description

 

Overall Job Purpose:

  • Responsibility for maintaining the sales and purchase ledgers on a day to day basis in accordance with company policies and procedures
  • Effective monitoring and control of customer and supplier accounts to ensure active dispute surfacing and resolution; liaising with relevant stakeholders where necessary
  • Clear communication with all internal and external stakeholders
  • Ensuring that all customers adhere to payment terms
  • Maintaining working supplier relationships and minimising any potential business disruption

Main Accountabilities:

  • Communicate clearly and effectively with internal and external stakeholders (suppliers and customers) to facilitate dispute resolution and manage escalation procedures through to conclusion, ensuring that any business disruption is minimised
  • Design and use appropriate Microsoft Excel spreadsheets to communicate information to customers/ suppliers and analyse the company’s debtor and creditor profiles
  • Provide Ledgers Managers with regular reviews of invoice queries and open issues
  • Act as point of contact for SSC to ensure that queries referred to the local team are resolved swiftly and accurately
  • Responsible for day to day maintenance of the sales ledger, including sending out invoices, statement and dunning letters
  • Investigate and chase all overdue debts; communicating with customer to reinforce adherence to payment terms
  • Monitor orders and use credit checking agencies to assess creditworthiness for existing and new suppliers, in line with company policy, as well as opening amending and closing customer accounts in a timely manner so as not to impede sales
  • Report to Ledgers Manager with regular reviews of actual and forecast cash collections/ payments
  • Manage the daily receipt of post, ensuring all purchase invoices/ credits are barcoded and scanned and remittances are scanned for handover to SSC
  • Perform initial validation of invoices received (reviewing for missing PO, valid supplier etc.)
  • Ensure that cheques received are banked and batched for handover to SSC
  • Monitor invoices on hold and review for release (from distribution variance, tax, payments holds etc.)
  • Investigate any issues relating to invoices with no PO/ workflow
  • Review and validate payment proposals, including prepayment requests and non-standard payment requests
  • Manage and resolve any issues relating to discrepancies between customer payments and invoices
  • Investigate unidentified receipts and provide information to SCC for allocation
  • Assist Ledgers Manager with month end reporting procedures and ensure adherence to strict month end deadlines
  • Point of contact for external audit
  • Monitor and adhere to individual and team KPIs
  • Act in accordance with the company’s policies and procedures including mandatory Sarbanes-Oxley compliance

Qualifications

Minimum

  • Educated to GSCE level (or equivalent)
  • Proven track record and recent experience of working in a busy and demanding finance function

Knowledge:

  • A clear understanding of fundamental accounting concepts
  • Sufficient understanding and awareness of best practice within Accounts Payable/ Receivable functions to maintain the integrity of the ledgers
  • Principles of ERP system

    Skills:

  • Team player
  • Demonstrate excellent verbal and written communication skills in addition to a tenacious but professional and polite manner
  • Strong mathematical abilities
  • Ability to work unsupervised to meet deadlines
  • Demonstrate a high level of computer literacy, including the ability to extract information from ERP systems and manipulate within Microsoft Excel for reporting purposes
  • Familiarity with IT applications including Microsoft Office and Outlook

Function

Finance

Sub Function

Accounting

Reports To

Ledgers Manager

Teva’s Equal Employment Opportunity Commitment

Teva Pharmaceuticals is committed to equal opportunity in employment. It is Teva's global policy that equal employment opportunity be provided without regard to age, race, creed, color, religion, sex, disability, pregnancy, medical condition, sexual orientation, gender identity or expression, ancestry, national or ethnic origin or any other legally recognized status entitled to protection under applicable laws.

Competencies

5. Functional - Key functional requirements set by hiring manager