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Administrative Assistant II

Date: Mar 13, 2019

Location: Beijing, CN, 0000

Company: Teva Pharmaceuticals

Company Info

Teva is a global generic pharmaceuticals leader and one of the top 10 pharmaceutical companies in the world, with worldwide employees of approximately 45,000 located in 60 countries.  Established in 1901, Teva takes great pride in its long tradition of leadership and dedication to excellence.  Teva specializes in development, production and marketing of a wide range of generic and branded products, as well as active pharmaceutical ingredients (API).  For over a century, Teva has maintained a distinct competitive edge through high quality offerings; focus on customers and patients, balanced product portfolio (both generic and innovative), integration of pharmaceutical and API activities, combination of global operations with local customer responsiveness, and established international presence through a tailored network of worldwide subsidiaries. 

For further information, please see:

Teva Pharmaceutical Industry Ltd. www.tevapharm.com

Job Description

  • Manage and liaise with external office vendors.  Areas include general office maintenance, office supplies, couriers, etc.
  • Support Accounting for payment and documentation
  • Ensure office fixed assets are in good condition and responsible for annual physical count
  • Provide admin support to management team (i.e. travel arrangements, scheduling, etc.)
  • Ensure and maintain adequate supplies within office
  • Answer incoming phone calls and where necessary, advise the callers or re-direct calls to respective parties
  • Other projects and duties as required/assigned

Regulatory Affairs Support

  • Assist to obtain regulatory submission dossier and regulatory documents e.g. approval letter, IDL etc.
  • Assist regulatory project manager with regulatory operation activities, including coordination of translation, proofreading, sample importance and submission dossier preparation etc.
  • Assist regulatory project managers with regulatory intelligence related works, including new regulation analysis, regulatory status survey and competitor information etc.

Government Affairs Support

  • GA application document preparation, including price application, reimbursement negotiation profile, bidding process profile etc.
  • GA activities support, including agreement review, third party communication, and internal approval process pass through.
  • Support GA manager for healthcare policy collection, and data analysis.

Qualifications

  • Diploma to Tertiary education,
  • Bilingual in English and Chinese (written, spoken)
  • 3-5 years of relevant experience
  • Experience working in multi-national companies or service industry in MNC setting
  • MS Office (Word, Excel, Outlook) proficiency
  • A self-starter and have a hands-on approach and a strong “can-do” attitude.  Ability to work independently with minimal supervision and be self-motivated
  • Demonstrate professional communication across all levels
  • Ability to multi-task and manage ambiguity
  • Teamwork/collaboration and ability to work effectively with numerous interfaces
  • Excellent organization and interpersonal skills
  • Resourceful and detailed oriented

Function

Administration

Sub Function

Administrative Services

Reports To

National Head, Government Affairs, China

Teva’s Equal Employment Opportunity Commitment

Teva Pharmaceuticals is committed to equal opportunity in employment. It is Teva's global policy that equal employment opportunity be provided without regard to age, race, creed, color, religion, sex, disability, pregnancy, medical condition, sexual orientation, gender identity or expression, ancestry, veteran status, national or ethnic origin or any other legally recognized status entitled to protection under applicable laws.